Top Tips for Relocating your Office

Are you planning to relocate your office? There are a few valid causes of why you might be planning to shift your office location to a new place. Maybe you are extending your business, or you don’t like the place where your office is situated currently. The reason might also refer to the ending of the lease contract with you present owners. The reason may vary, but the responsibility of a safe move is entirely on. To make your shifting process hassle free without creating any new troubles. Here are some tips that you can follow to have a safe moving.

Strategize your Planning much Ahead

Office Relocation is not as simple as a home shifting where you will have definite plans and things. This shifting should be planned flexibly much in advance. If you are aware of the move, then start planning with strategies much before in advance. Start planning your move at least prior six to eight months of your relocation process. One of the best strategies to plan your new office space is to allow the employees to decide, give them the liberty to plan their workspace with them share the floor plan with everybody. You can even save the floor plan in a common drive so that everyone can have access to it.

Decide on the New Location

While you are deciding to pick some location to have your new office there consider few important things like:

• The new location should be spacious
• It should have enough ventilation. Although you will have air conditioners installed, it should not be a place of suffocation.
• New office space should have a garden area to get fresh air. This simple step can prove to be more effective because if the employees are fresh and relaxed, they can do more work for you so this is one of the good Return on Investments.
• Look for the distance of public transport facilities. It should have a bus stop or metro station nearby for the employees to travel without delay or late coming.
• It must have a much affordable and healthy cafeteria so that your employees don’t starve when they feel hungry.
• Your new office should have a 24/7 available pantry.
• You can have healthy water, some biscuits and fresh fruits or juice in the pantry, for the refreshment of your employees.
• Allow the employees to decide on the design of the workspaces.

 Communication with Moving Company

Moving a company is involves huge equipment shifting so hire packers and movers for moving your office stuff to a new location. Shifting companies will apply all the safety measures, and they carry your items with full security. So, appoint your packing and moving company in advance because there are huge things that need to be moved.  Share the plan with your movers in advance. Do not choose a relocation company blindly. Compare the cost estimates of two or three companies and bargain the prices for the services you are going to avail. Make the best choice by comparing all the factors. Browse the moving company you have selected and go through all the details about it and then have a meeting and decide on the services and charges.

Communicate with the Information Technology Team in Advance

Have your IT department team informed about the relocation process in advance? Tell them to collect the measurement details of the new place measured for the space in case of any updating requirements. While you are concerned with the landing of the items, you would want it to as smooth as technically possible. So, inform your IT department to take care of the landing process smoothly and let them know the consequences if they do this shifting in a hurry. So, it is better for this activity with relaxed mode, and hence it is better to complete this process early and with having adequate time in place.

Dispose of the Unwanted Scrap

Do you have loads of trash? Don’t worry if you have lots of unwanted stuff; there are many different ways to get rid of this trash quickly. If your unused material is in good condition and you have invested some money on that then conduct a giveaway sale at low prices and let anybody buy the available stuff. Another way is to expose the materials via OLX. When you do at this level, you will have a large number of buyers.

Moreover, if you don’t want to earn from these items then give away in charity. Donate the items to poor people. The contentment that you are going to receive by doing charity cannot be gained from any other thing in this world.

Brand-new Equipment

Do you have plans of buying new and updated equipment? If you are planning to do so, then do it beforehand because when you order furniture and other stuff, as the making of these items will take some time to get it ready and deliver the items to you. So, place the order beforehand. Plan and work in such a way that everything is ready before you move in and as soon as you move, things are ready for unpacking and available for use.

Be Comfortable and Relaxed

Once you reach the new office location feel yourself in a comfort zone to feel relaxed, have a music area in your new office. Let the employees relax for a few minutes in this part of the place and then get back to their work. They will shed all the burdens and pressure of the work in this region, and they will get back to work as freshly as possible.

Revise the Office Location Details

Update your new office address on all the platforms. Change it at least five to six days before your move. Make sure to provide your customers with the ultimately further location details. Perform the update on Google apps. Don’t forget to show the new office to delivery boys or any vendors or suppliers who deliver the stuff to your old office. If you are making these changes with the help of technology, then do it before thirty days. As it will take some time to get updated and reflect correctly.

Usage of Colors for Packing

Pack your similar items in one or more boxes and apply the color codes to the boxes in which similar items are packed. It will be effortless for you to identify while you unpack your things. This method has proved to be very successful for office/corporate/industrial moving. Using color codes will help to keep your items intact and organized.

Scheduling of Client Meetings

Do not organize any client meeting while you have just completed shifting and unpacking. Take a break; more over your employees are still getting used to the new office. So, don’t pressurize or overburden your staff immediately. So, give at least ten to fifteen days to settle down and only then conduct the client meetings.

Conduct a Training Session

Train your employees before you move to a new office. Teach them as to how they can move with being organized without any hassles. This training session will not take much time, but the result and outcome can be beneficial. Tell them what is required from them to make the process of shifting smooth. Have a demo session of how to organize the packing process. Tell the employees labeling the boxes with the color code is mandatory.

Transit Insurance Mandatory

This step is one of the necessary steps for you. While you are shifting your expensive equipment if it gets damaged, then it is going to be a huge loss for you. So, make sure to have your valuable items insured from a good insurance company.