Microsoft SharePoint is a popular and practical project management system. SharePoint consolidates all of a project’s information and duties into a single location. SharePoint may also be organised to meet the strategy of your project, allowing numerous users to standardise delivery and increase visibility.
SharePoint has all of the fundamentals for collaborative project management.
SharePoint has a variety of aspects and tools that are well-suited for successful project management right out of the box. A screenshot of a simple SharePoint Team Site is provided below.
You’ll see immediately that it contains:
- A location to keep papers
- The ability to add a variety of lists, libraries, and apps
- The ability to customise and brand the website
- SharePoint permissions enable users to manage who has access to the site.
As you can see, all of the essentials for a collaborative site are present. And, if nothing else, project management is a team endeavour!
Having said that, SharePoint is a platform designed to be enhanced. From the Team Site we just saw, you can quickly navigate to a project management site.
You, too, can simply transform Team Sites into valuable Project Management sites with a little SharePoint know-how. In reality, SharePoint’s architecture is ideal for supporting project management.
SharePoint’s Project Management Architecture.
Consider dividing the SharePoint platform for project management into four parts:
- Lists
- Web parts
- SharePoint sites
- Site collections
SharePoint Lists.
To put it simply, the tools required to manage a project are lists of things (a Tasks List, the Risk Register, the Project Charter, etc.).
You may also add a list for each of these procedures to a SharePoint site. You can, for example,
Create a Tasks List that allows you to indent/outdent, move tasks around, and build a Work Breakdown Structure.
Add a Documents Library with powerful native SharePoint features like check-in/out, version management, and co-authoring.
Project Issues, Risks, Project Statement, and many more are also on the list.
Web Parts.
SharePoint Lists are where you keep track of work and enter updates, but in order to track your progress, you need a mechanism to report on the lists. This is where web components come in.
Web components provide a view, or a dashboard, for reporting and tracking progress on the items on the lists. For example, in your SharePoint site reporting, you may include the following web parts:
Top open issues
Charts reporting Tasks by Status
KPIs and traffic light indicators
Overdue work
SharePoint Sites.
You may simply track and update work using lists and web components, as well as report on what’s going on in the project with project management dashboards.
Wrap these features together in a SharePoint site for your project that consolidates all of your lists, libraries, and web parts into a single collaborative project management site.
Site Collections.
Finally, a SharePoint site collection or group of sites can contain a large number of SharePoint sites.
Manage numerous separate projects in multiple different SharePoint sites that are bundled together in a site collection. In other words, you may effortlessly switch between projects inside your project portfolio or project office.
In short, SharePoint lists serve as project management procedures, web parts serve as project management dashboards, and a SharePoint site consolidates all of your lists and reports for a single project. Topping it off, your project portfolio is housed in the site collection.
Our team has been working on comprehensive SharePoint development services to provide our customers with user-friendly, feature-rich SharePoint applications for seamless collaboration. With our SharePoint developers, you can obtain end-to-end customized SharePoint solutions for your business needs.
